Graduate Catalog Changes

The Graduate Catalog contains degree requirements for all graduate programs, rules that affect graduate students, descriptions of graduate courses, and a list of Graduate Studies Committee members. Changes to policies described in the Graduate Catalog may require the approval of the Graduate Dean, Graduate Assembly, Provost and/or President of the University, UT System, Texas Higher Education Coordinating Board (THECB), and the Southern Association of Colleges and Schools (SACS).

Requests to update the 2019-2021 publication are currently being accepted for review.  The Registrar's catalog production cycle for the 2019-2021 publication will begin in fall 2018.  Requests that have received final approval may be submitted through the Courseleaf publication system at that time.

Degree Program Changes

Graduate degree program changes are changes to degree programs or degree titles that must be legislated by the Graduate Assembly and approved, or acknowledged, by the THECB.  Some examples of graduate degree program changes are:

  • adding a degree program or degree title;
  • deleting a degree program or degree title;
  • renaming a degree program or degree title;
  • changing the Classification of Instructional Program (CIP) code of an existing degree program;
  • consolidating two or more existing degree programs;
  • moving a degree program or degree title from one academic unit to another;
  • adding a graduate certificate program; and
  • adding a self-supporting track to an existing degree program[1]

All proposals and Graduate Catalog Update Forms are submitted to the Graduate School by an existing Graduate Studies Committee (GSC) or by an ad hoc committee consisting of at least five members of existing GSCs.

Final approval:

  • Texas Higher Education Coordinating Board (THECB)
  • Substantive changes, as defined by the Southern Association of Colleges and School’s Commission on Colleges (SACS-COC), require approval by the SACS-COC

Academic Changes

Graduate academic changes are changes to a graduate program’s degree requirements or academic policies that affect a student’s pursuit of an existing degree.   In many cases, academic changes are approved by the graduate dean and do not require further legislation through the Graduate Assembly, UT System, or the Texas Higher Education Coordinating Board (THECB).

A nonsubstantial academic change is one that affects the degree requirements or academic policies of an individual graduate program while remaining within the minimum requirements of the Graduate School. Some examples of graduate academic changes are:

  • changing the course requirements for an individual degree program;
  • adding, deleting, or changing tracks/concentrations;
  • adding, deleting, or changing master’s degree options; and
  • establishing, changing, or dropping requirements for admission to a degree program.   

A substantial academic change is one which affects the minimum degree requirements or academic policies of the Graduate School that govern all graduate programs and/or one which involves a policy or matter governed by the Board of Regents (BOR). Some examples of substantial academic change are:

  • changing the minimum number of hours required for all graduate degrees
  • changing the required makeup of dissertation committees

All proposals and Graduate Catalog Update Forms are submitted to the Graduate School by the Graduate Studies Committee of an existing graduate degree program. 

Final approval: 

  • Nonsubstantial changes: Vice provost and dean of graduate studies (graduate dean)
  • Substantial changes: For matters which fall within the minimum requirements of the Graduate School, provost; for matters governed by the Rules of the Board of Regents, UT System (executive vice chancellor for academic affairs = EVCAA

Nonacademic Changes

Graduate nonacademic changes are changes to a published program description that do not change the academic policies or requirements of the degree program. Some examples of graduate nonacademic changes are:

  • changing program contact information such as the phone number, physical address, email, etc.
  • minor editorial updates in program description which do not impact policies or requirements

Changes are submitted to Official Publications via the online Courseleaf publication system. Graduate Catalog Update forms are not required.

Final approval: Graduate Dean

Course Inventory Changes

The course inventory is the set of courses that the University is authorized to teach by the Texas Higher Education Coordinating Board.  The Registrar’s Office of Official Publications processes requested changes to inventory. Some examples of course inventory changes are:

  • adding new courses;
  • changing course numbers or course titles;
  • changing same-as statements, subject-matter descriptions, degree plan statements, restrictive statements, prerequisites, meeting statements, and contact hours.

Course Inventory changes are submitted to Official Publications via the online Course Inventory Management system (CIM). Graduate Catalog Update forms are not required.

Final approval: Graduate Dean


[1] Self-supported (Option III) programs in currently approved fields of study do not require THECB or SACS approval, but the THECB should be notified.