Advisers & Coordinators Quick Reference Guide

Graduate advisers and coordinators are vital to the success of graduate students enrolled at The University of Texas at Austin. The Graduate School provides information and resources you need to support your students throughout their academic careers.

Graduate Coordinator Network

The Graduate Coordinator Network is a nonprofit, voluntary, professional association of graduate coordinators representing graduate students in a range of programs.

Milestones Information

Students seeking a Ph.D. at UT System institutions sign, with their departments, agreements providing the expected timelines for the attainment of their academic milestones and graduation.

Select Admission Program

The Select Admission Program relies on nominations to encourage undergraduate students with top academic records to remain at the university for a graduate degree.

Recruitment Tools & Information

How to Apply

Preview information for students interested in applying to the Graduate School.

Admission & Enrollment Statistics

Read reports detailing admissions and enrollment facts.

Conditional Admissions Petitions

Information on how to request removal of conditions set to admission.

Graduate Admission Offer Letters

Review the guidelines and the offer letter template to promote and support their consistent implementation across graduate programs, colleges and schools.


Decentralized Fellowships

Decentralized fellowships are administered by the Graduate School, but are defined—and awardees are selected—by the program. Graduate advisers have the vital role of identifying and nominating eligible students.

Tuition Bill Help Guide

This help guide was created to help students better understand their tuition bill.

FAQ: Fellowships & Online Application

Review frequently asked questions about fellowships and the online application.

Academic Policies

Authorization to Teach a Graduate Level Class

Review the policy and download the form for authorization to teach a graduate level class.

Posthumous Graduate Degree

Review the policy for how the Graduate School awards posthumous degrees.

Course & Catalog Information

Academic Calendar

Find key dates in the University academic calendar.

Key Dates for Graduate Students

Review key dates for students in master’s and doctoral programs.

General Information Catalog

Get general information about the university and rules that affect all students.

Course Schedules

Read schedules of detailing course offerings, dates and times.

Graduate Catalog

Review degree requirements, rules that affect graduate students, descriptions of graduate courses and more.

Handbook of Operating Procedures (HOP)

The HOP contains university policies which communicate institutional rules for operation, organization and programming of the university, including policy relating to students.

Updates to the Graduate Catalog

Changes to policies described in the Graduate Catalog may require the approval of the Graduate Dean, Graduate Assembly, Provost and/or President of the University, UT System, Texas Higher Education Coordinating Board (THECB), and the Southern Association of Colleges and Schools (SACS).

Information for Graduating Students

Navigating the Master's Program

Review the options and requirements for pursuing a master's degree.

Navigating the Ph.D. Program

Review information needed during the Ph.D. program including candidacy, milestones and oral examinations.


Access resources for graduating master's and doctoral students, such as deadlines & submission instructions, the digital submission requirement, guidelines for submitting materials and registering for convocation.

Oral Examinations

Once a student's dissertation is nearing completion, the student should schedule their defense—their final oral examination.

Report on Doctoral Dissertation

All committee members must submit this dissertation report. These reports are essential in the event of disagreements about the student's dissertation or performance at the final oral defense.

Evaluation Decisions for Doctoral Defense

Doctoral students are required to review the degree plans for their program, along with information about specific degree requirements and estimated timelines to reach various benchmarks for the different degree plan specializations.


The Graduate School has several forms that students, faculty and staff may need regarding graduate education.

Graduate Studies Committee (GSC) List and Search

Search for Graduate Studies Committee members.