Convocation


In addition to the university-wide Commencement and the Texas Exes’ Great Texas Exit, graduate students are invited to participate in the Graduate School’s Convocation on Saturday, May 21, 2016. The master's ceremony will be at 9 am and the doctoral ceremony will be at Noon.

The ceremony, which takes place in Bass Concert Hall, lasts about two hours, and will be streamed live. Each graduate/candidate will have his or her name read aloud, will be hooded, and will walk across the stage.

Registration

In order to participate in Convocation on May 21, 2016, you must be registered to participate no later than May 16, 2016. Only students who have completed all degree requirements are eligible to register. Registration will open at the end of March. 

Register

International Students

If you are an international student and need a letter signed by the Graduate School to assist your parents in obtaining a visa to attend the graduation ceremony, you may complete the International Student Letter request form. This letter is only provided for students who have graduated summer or fall 2015 or have applied to graduate for spring 2016. Students must file to graduate by March 26, 2016. 

Regalia

Regalia is required to participate in convocation. Please review the University Coop's website for more information and important dates.

Guest Tickets

Seating is limited, so all guests of registered graduates/candidates must have a ticket to enter Bass Concert Hall. Master’s graduates receive four (4) guest tickets; doctoral candidates receive five (5). Students with extra tickets may give them to other students participating in the same ceremony or may return them to the Graduate School. Any left over tickets will be available at the will call table once the doors open for your ceremony.

Tickets can be picked up starting Monday, April 4 until Friday, May 20 from 8 am - 5 pm in MAI 101.  If you are unavailable to pick up your own tickets, you may send a proxy. He or she needs your UT EID in order to claim the tickets.

Tickets are for general admission and seating is available on a first-come, first-seated basis.

The Ceremony

On the day of the ceremony, students must check in at the lobby of McCullough Theatre, located on the northeast side of Bass Concert Hall. Bring your regalia; it is required to participate in convocation.

  • Master’s Students: Check in starting at 7 a.m.
    • If you arrive after 8:15, you will not be able to sit with your college/school. You will be seated backstage.
  • Doctoral Students: Check in starting at 10 a.m. 
    • If you arrive after 11:15, you will not be able to sit with your college/school. You will be seated backstage.

Parents & Guests

Parents and guests may enter Bass Concert Hall (Google Map) through the main entrance on 23rd Street, facing Darrell K. Royal-Texas Memorial Stadium. Doors open for guests of the master’s ceremony at 8:15 a.m. and for guests of the doctoral ceremony at 11:15 a.m.

Parking

Free parking will be available in all university parking garages as well as on most surface lots.

Security Procedures

To ensure your visit to campus is safe and enjoyable, the following safety procedures will be in place:

  • Backpacks, totes or other bags larger than 12 inches in any dimension will not be allowed into any of the Commencement and/or Convocation venues.
  • Bags are subject to search by security personnel. Please do not bring any packages that cannot be opened or inspected.

Accessibility

If you or your guests require wheelchair access or have other special needs, review Bass Concert Hall’s accessibility information. If you need special accommodation during the ceremony, contact Danielle Thoma.

Photographs

Professional photographs will be taken during the ceremony. The photographer will email students proofs and order forms after the ceremony.

Frequently Asked Questions

How can I get extra tickets? First, students may ask their fellow classmates if they will not be using all their tickets. Second, any unclaimed tickets will be available at the will call table at Bass Concert Hall immediately prior to the beginning of the ceremony. The will-call tickets will be distributed on a first-come, first-served basis. Guests without a ticket may view the ceremony via closed circuit television at a designated overflow area in Bass Concert Hall.

How do I know what colors should be in my academic hood and tassel? The University Co-op has charts to determine the colors of your college/school. The university uses the Academic Costume Code published by the American Council on Education.

Where can I get graduation announcements? Invitations and announcements may be ordered from the University Co-op.

What should I bring to the ceremony? Just your regalia. Do not bring any items that will not fit in your pockets or a small purse you can tuck under your gown. There is no place to leave items during the ceremony—the gathering room will not be locked and you will not return to it after the ceremony.

What happens if I forget to register for convocation by May 18, 2016? Contact Danielle Thoma in the Graduate School.

If I do not complete all degree requirements for my degree this semester, may I participate in the ceremony anyway? No. All degree requirements must be fulfilled to walk across the stage.

If I completed all my degree requirements in a past semester but am not currently a student, will I be able to participate in convocation?Yes. Please make sure to register to participate in the ceremony by May 18, 2016.

Will I receive my diploma at the ceremony? No. Six weeks after the graduation date, the Office of the Registrar will mail your diploma to the permanent address you have listed in your University of Texas at Austin directory information. If you would like to pick up your diploma from the Office of the Registrar, call 512-475-7620 to make arrangements, or stop by their office in Room 1 of the Main Building. To verify or change your address, click here.

Will my name be read out loud? Yes. Each graduate/candidate will have his or her name read aloud along with their program name will be hooded, and will walk across the stage.

My family can’t make it to the ceremony. Can they watch it online? Yes. We will be web streaming the ceremony. We'll provide a link to view the ceremony on our homepage on the day of the event.